Global Business Roundtable's Constitutional Structure
Functions and Duties of the General Assembly
The General Assembly is a global platform for GBR that represents all member countries of GBR. Each country shall have two representatives in the General Assembly. The General Assembly shall meet once per annum unless the extraordinary General Assembly in convened by the Convenor and the Global Board of Directors. The General Assembly shall deliberate and take resolutions on all global policy matters affecting GBR and its members.
The annual general meeting convenes on an annual bases prior to the global business roundtable business conference held in Johannesburg, South Africa.
Reports received at the AGM include:
- Report of the Council of Chairpersons
- Report from the board of directors
- Sector heads report including, Woman of Character, Men of Integrity, Future Leaders and Superkids
- Reports on Investment Companies
- Presentation of Audited Financial Reports
- Presentation of Policy adopted by the board.
- Presentation of Global Calendar
- Presentation of Annual Report
The AGM is fundamental to the maintenance of organizational integrity by being clear in the mandate and in the culture of openness and transparency to all members. It allows all members to question the leadership and the leadership to articulate policy and organisational principles.
The AGM is preceded by meetings of the Council of chairs whose mandate is to draft policy and the meeting of the board of directors who review and adopt policy.
The functions of the AGM are to:
- Receive and adopt the Annual Report of the Global Business Roundtable tabled at the session
- To receive and adopt the consolidated Audited Annual Financial Statement
- To receive debate and approve policies presented to it by the board.
- To endorse and adopt GBR strategy sand programs for the following year presented by the board.
Functions and Governance of Board of Directors
The Organisation is administered by a Board of Directors composed of the Convener, General Secretary, Treasurer and 20 other members appointed from different countries and regions to ensure representation. The Board appoints the CEO who is the ex-officio member of the Board. The Board of Directors meets at least twice annually and also whenever the Convener deems it necessary. At such a meeting, any number of Members of the Board who are present constitute a quorum, and decisions are made by a simple majority vote.
Responsibilities and Power of the Board of Directors
- The Board has the responsibility to carry out the directives and policies of the General Assembly or International Council.
- To recommend the appointment of external auditors and fix their remuneration. To direct and control the activities of the Secretariat.
- To appoint or remove the Staff of the organisation and determine the terms and conditions of their service.
- To establish special committees, departments, business units, companies, trusts and foundations for the benefit of the organisation.
The Convenor provides the vision and direction for GBR and therefore provides leadership and strategic direction for the organisation. The Convenor is assisted by the competent Board of Directors drawn from all sectors of society and inclusive of Race, Gender and Sector of society as well as representative of all the nations and regions where GBR operates. The President/Convener presides over all meetings of the organisation, and is responsible for the conduct of business at such meetings. Puts any motion from members to the vote and declares the results. At the Annual General Assembly meeting, submits an annual report on the workings of the organisation for the preceding accounting period, together with the statement of accounts drawn up and signed by the Board of Directors and certified by the Auditors.
The Secretariat is the administrative organ of the organisation. It carries out the policies of the organisation, as directed by the Board of Directors It initiates and submits to the Board recommendations on and programmes which it believes are in the best interest of the organisation. It liaises with Governments, other organisations and the media, both nationally and internationally and as such represents GBR at all functions as may be necessary in accordance with policies determined by the Board of Directors. It collects, analyses and disseminates data and information useful to the members of GBR. It carries out appropriate research on economic or other matters of interest to the GBR Global Members. It maintains regular contact with members, keeping them informed of the organisation's activities. It organises conferences, seminars, workshops, tours, camps and other businesses, professional, spiritual and promotional activities for the members of GBR. It carries out other lawful functions as may be assigned to it by the Convenor and the Board of Directors.
Functions of the Secretariat
- The Secretariat is the administrative organ of the organisation.
- It carries out the policies of the organisation, as directed by the Board of Directors
- It initiates and submits to the Board recommendations on and programmes which it believes arein the best interest of the organisation. It liaises with Governments, other organisations and the media, both nationally and internationally and as such represent GBR at all functions as may be necessary in accordance with policies determined by the Board of Directors.
- It collects, analyses and disseminates data and information useful to the members of GBR.
- It carries out appropriate research on economic or other matters of interest to the GBR Global Members.
- It maintains regular contact with members, keeping them informed of the organisation's activities.
- It organises conferences, seminars, workshops, tours, camps and other businesses, professional, spiritual and promotional activities for the members of GBR.
- It carries out other lawful functions as may be assigned to it by the Convenor and the Board of Directors.
The Chief Executive Officer
The Chief Executive Officer of the organisation is the Chief Executive and Administrative Officer of the Secretariat. He/she is appointed by the Convenor. He/she is responsible for the administration of the Secretariat and is in particular responsible for the following:
- In accordance with the directives of the Convenor and the Board, to ensure the proper conduct of the day-to-day administration and financial management of GBR.
- Carry out the duties and research related to the objectives of GBR, on his own initiative or as the Board may determine.
- Keep abreast with current developments relevant to the objectives of the organisation.
- Submit to the Board a work programme and its budget.
- Submit to the Board reports on the activities of GBR Globally.
- Implement all decisions of GBR.
- Perform such other functions as may be directed from time to time by the Board.
The GBR Chairpersons
The Duties of the Chairperson shall include the following amongst others:
- Ensuring that the Global Business Roundtable is held at least twice a month in his/her local Area.
- Ensuring that as soon as he/she is appointed he/ she facilitates the establishment of the local Executive Committee as well as Appointment of Heads of Departments responsible for other Portfolios.
- Shall be responsible together with his/her committee for putting up the Programme for GBR Sessions including the Invitation of Guest Speakers and Panellists.
- Shall ensure that the Local GBR Calendar of Events is inclusive of all Areas affecting GBR Members including Business Issues, Professional development issues, Spiritual, Financial, Family and Political awareness issues.
- Shall ensure that he/she in the executive committee attend more than 60% GBR Sessions and that at all times they lead by example.
- Shall make sure he/she keeps abreast with the latest developments at GBR and GFFC.
- Shall strive together with his/her executive to attend all GBR National and International Events such as the Annual Prayer Camps and Retreat, GBR Annual Conference and GFFC Gala Dinner as well as National and International Launches and Trade & Investment Missions.
- Ensure that the local Roundtable keeps a proper book of accounts and prepares Audited Financial Statements and a local Annual Report for members at the end of each financial year end.
- Shall together with the Executive Committee fully subscribe to the mission and vision of GBR and GFFC and their mandates? Shall give quarterly and annual reports to the Regional, Provincial, National and Global Office.
- Shall ensure he/she develops leaders in line with their gifts, talents and calling and release them when ready to set up new Roundtables or to establish or run new departments.